We have an immediate opening for a Part-time Administrative Support Coordinator for the Standards and Quality Assurance Department (S&QA).

The Administrative Support Coordinator will provide administrative support to the S&QA department.

Administrative Support Coordinator Duties / Responsibilities:
This position will assist the S&QA staff in the implementation of CRJ¡¦s internal quality assurance program as follows:

„X Provide administrative support for the S&QA Department, including developing and maintaining electronic and hardcopy filing systems, taking meeting minutes, writing office correspondence, scheduling meetings, arranging travel, copying documents.
„X Develop complex word processing documents, Excel reports, PowerPoint presentations (incorporating both graphic and narrative components) and template and Gantt charts.
„X Create databases, compile S&QA data, complete data entry and provide basic analysis of data.
„X Coordinate schedule of S&QA Director¡¦s visits to programs outside of the Boston area.
„X Attend meetings and record minutes of meetings. Review, type and distribute meeting minutes.
„X Maintain monitoring tools for the Director and QA Managers.
„X Assist in developing and maintaining a S&QA library of QA articles.
„X Maintain the state regulations (including DPH, DMR, OCCS, DOC, DYS, substance abuse, etc.) and compliance issues/documents for all CRJ program contracts
„X Maintain copies of CRJ program materials (resident handbooks, brochures, Policy and Procedures manuals, etc.) and assist in updating these materials.
„X Prepare materials for meetings when requested/directed by the S&QA Director.
„X Order office supplies when needed.
„X Conduct/review inventory of S&QA department and assist with Administrative offices inventory.
„X Handle mail that comes in for Director, as needed.
„X Assist Director with budget input and reviewing, as needed.
„X Assist Director in hiring process of new employees, as needed.
„X Perform other job related projects and activities as requested.

Qualifications include:
Associates Degree and 2 years within Administrative Support function
Bachelors Degree (Desirable)
Excellent written, verbal, and communication skills
Excellent telephone skills
Excellent organization skills
Confidentiality
Proficiency in Microsoft Word, Excel, Access and Power Point
Experience with SPSS
Experience with Visio