Community Resources for Justice (CRJ) has an immediate opening for an Administrative Services Coordinator. This is a newly created position that reports to the Corporate Office Manager and provides high level administrative support to multiple departments and/or Managers. Duties include general clerical and project based work.

The Administrative Support Coordinator's duties/responsibilities will include the following:

General

- Utilize strong Microsoft Office skills to prepare and/or develop various reports and presentations utilizing Excel, Word, PowerPoint, Publisher and Access (or similar data base) on behalf of the executive/senior team. Creation of these documents will be based on input that could range from notes, draft or finished documentation.

- Provide administrative support to executives and senior team including developing and maintaining electronic and hardcopy filing systems, writing office correspondence, scheduling meetings, etc.

- Assist in designing, maintaining and streamlining tracking systems and checklists for various initiatives

- Interact with other departments within CRJ and with external organizations.

- Maintain office equipment and order general office supplies for the Administrative office.

- Periodically examine all office machines to ensure that they are in working order.

- Sort and coordinate incoming/outgoing mail, faxes and all other deliveries.

- Perform other job related projects, tasks and activities as requested

Facilities

- Work closely with the Director of Facilities on Facilities data bases and reports.

- Analyze work requests from field and prioritize order of work requests in terms of importance with assistance of the Dir. of Facilities.

Human Resources

- Work closely with the Director of HR and staff on HR data bases and reports.

- Analyze and prepare compiled data for wage and benefit surveys, government compliance requirements and reports, including but not limited to Affirmative Action Plans, EEO-1 reporting, etc.

- Manage paper flow of new hires, change orders, and terminations.

- Assist in preparing and disseminating any training, employee benefit or project related materials.

- Maintain the active and inactive employee files.

Corporate

- Work closely with the Corporate Office Manager and Programs on office inventory data base.

- Communicate to the Board of Directors as directed by the CEO or other executive staff members. Prepare handouts for Board meetings. Attend Monthly Board Meetings and take comprehensive minutes.

- Update web staff directories and distribute as needed.

- Perform various administrative functions to assist in administrative management of offices.

Qualifications include the following:

Personal/Professional Skills:

- Organization
- Ability to prioritize and provide support to multiple - departments and staff
- Excellent written, verbal and interpersonal skills
- Detail orientated, proofs all work thoroughly
- Ability to multi-task
- Self motivated and takes initiative
- Works well under pressure
- Meets deadlines
- Handles confidential information
- Dependable

Professional & Educational Requirements:

- Associate’s Degree with 4 to 8 years related professional experience.
- Strong proficiency in Microsoft Office (Excel, Word, Publisher, PowerPoint, Access) including abilities with macros, pivot tables, graphics, templates, charts and complex word processing.

Community Resources for Justice is an Equal Opportunity Employer.